Terms and Conditions

By registering as a participant in this conference, you accept the terms and conditions stated thereafter.

The organiser has the right to use photos and videos taken during the event publicly for different marketing and promotion purposes e.g. website. The organiser has the right to publish the list of participants containing participant name and organisation.

Terms of payment 

All fees should be paid in advance in EUROs. Cheques will NOT be accepted.

The conference fee includes:

•  Access to all sessions (oral and poster)
•  Merchandising of the conference*
•  Programme of the conference
•  E-proceedings*
•  Certificate of participation
•  Coffee-breaks
•  Lunches

* except for delegates with non-presenting fees.

The registration fee does not cover flights to the city where the conferences are held, travel and/or health insurance or accommodation. Travel insurance is recommended by the organisers.

Method of payment 

1. Please follow the payment instructions available as indicated on the conference website.

Cancellation terms/policy

a) If a delegate is unable to attend an event for any reason they may be substituted, by arrangement with the conference's organising committee, by someone else from the same organisation/research group.

b) If a delegate is unable to attend, if the conference organisers are informed by email by the deadline for payment displayed on the website of the event, a delegate can keep the payment towards the same event or another conference organised by Theorem that takes place in the 12 months following the originally booked event. The paper will not be published in the Conference Proceedings if the fee is held over for another conference.

c) When the delegate is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:

1. Registrations cancelled more than 60 days before the event will be refunded 80% of the registration fees.
2. Registrations cancelled less than 60 but more than 30 days before the event will be refunded 50% of the registration fees.
3. Registrations cancelled less than 30 days before the event will not be eligible for a refund.
4. Cancellations from authors made after a failed visa application will be refunded the registration fees paid in excess of 80 Euros, which covers the costs associated with processing the paper. In this event, the paper will still be published in the conference proceedings and delegates will receive an electronic copy of the proceedings and electronic certificate.
5. Cancellations from non-authors made after a failed visa application will be refunded the registration fees paid less an administration charge of 80 Euros per participant registered.
6. Conference proceedings and certificates for registered participants who are for whatever reason unable to attend will be e-mail to the delegates if the fee has been paid.

Important note for failed visa applications

Notification must be sent to the organisation by e-mail no more than 10 (ten) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund.

* Saturday and Sunday do not count as working days.

If you wish to contact us regarding any matter relating to this Privacy Policy, please send an email to Monica Martins on info@cieemat.com 

The organiser reserves the right to make changes to the programme, tours, and limit the participation if necessary. The organisers cannot be held responsible for any last-minute changes to the programme, tours or accommodation. Please note that for organisational reasons, refunds will be made after the conference.

If you have any questions, please contact the conference manager:

Name: Monica Martins
E-mail: info@cieemat.com

Visas, Invitations and Insurance 

Each country has their own VISA requirements. The conference organiser is prepared to send official invitations to the delegates to be attached with the visa application. (Please note! the invitation will only be sent after the payment for the registration fees have been received in full by the organisers). The handling time of the application may take up to two months. Please note that a health insurance must be valid and cover any hospital and medical expenses. All participants are requested to make their own arrangements concerning insurance.

Accepting these terms and conditions is mandatory for participating in this conference.